SUMMER HOCKEY LEAGUE FESTIVAL

TERMS & CONDITIONS OF PARTICIPATION AND ATTENDANCE

1. DEFINITIONS

For the purposes of this document:
“The Event” refers to the Summer Hockey League
“The Tournament” refers to the hockey competition element of the Event
“The Organisers” refers to the appointed Event Lead and organising committee
“Participants” refers to all players, team members, officials, and volunteers
“Spectators” refers to all non-playing attendees
“Attendees” refers collectively to all Participants and Spectators
“The Venue” refers to the hockey pitch and all associated areas operated by a third-party venue provider

2. ACCEPTANCE OF TERMS

By attending or participating in the Event, all Attendees:

• Agree to be bound by these Terms & Conditions
• Agree to comply with all instructions issued by the Organisers, officials, and Venue staff
• Acknowledge that the Event is a social sporting environment requiring responsible conduct

The Organisers reserve the right to:

• Refuse entry
• Remove any Attendee
• Disqualify any team

at their sole discretion where reasonably necessary.

3. LEGAL APPLICATION AND PRECEDENCE

These Terms & Conditions shall be governed by and interpreted in accordance with the laws of Ireland.
Nothing in these Terms shall exclude or limit any rights or protections afforded under applicable law.
In the event of any conflict between these Terms and applicable law, the law shall take precedence.

4. ELIGIBILITY AND PARTICIPATION

4.1 Age Requirement

All Participants must be 18 years of age or older on the date of the Event.

4.2 General Eligibility

Participants must:

• Be registered in accordance with Event procedures
• Be physically fit and capable of participating
• Comply with all Event Rules and Match Regulations

Participation is subject to approval by the Organisers.

4.3 Disciplinary Status

A Participant shall not be eligible to participate if they are:

• Subject to any active ban, suspension, or disciplinary sanction imposed by:
  • A hockey club
  • A hockey league or competition
  • A recognised governing body

Any breach may result in:

• Immediate removal from the Event
• Disqualification of the team

4.4 Previous Disciplinary History

Where a Participant has previously been subject to disciplinary action:
The Organisers reserve the right to determine eligibility, acting reasonably and proportionately, taking into account:

• Nature of the offence
• Time elapsed
• Risk to safety or Event integrity

4.5 Declaration and Accuracy

Participants may be required to declare:

• Current or previous disciplinary sanctions

All information must be:

• Accurate
• Complete

Failure to disclose may result in removal or disqualification.

4.6 Match Rules

All Participants must comply with the separate Match Rules Document.

5. SPECTATOR TERMS

5.1 General Conduct

Spectators must:

• Respect players, officials, and other attendees
• Follow all instructions issued by Organisers and Venue staff

5.2 Restrictions

Spectators must not:

• Enter the field of play without permission
• Interfere with matches
• Engage in abusive or disruptive behaviour

5.3 Removal

Spectators may be removed where reasonably necessary for:

• Safety concerns
• Intoxication
• Breach of these Terms

6. CODE OF CONDUCT

All Attendees must:

• Act respectfully and inclusively
• Avoid behaviour that:
  • Endangers others
  • Disrupts the Event
  • Damages the Event’s reputation

6.1 Prohibited Conduct

Includes (but is not limited to):

• Verbal or physical abuse
• Harassment or discrimination
• Dangerous or reckless behaviour
• Excessive intoxication

6.2 Enforcement

The Organisers may:

• Issue warnings
• Remove individuals
• Disqualify teams

where reasonably necessary for safety and event integrity.

7. HEALTH AND SAFETY

7.1 Participation Risk

Participants acknowledge that hockey involves inherent physical risk.
Participation is undertaken at their own risk.

7.2 Medical Fitness

Participants confirm that they are:

• Medically fit to participate
• Not aware of any condition preventing safe involvement

Participants are responsible for seeking medical advice where appropriate prior to participation.

7.3 Equipment

Participants must comply with all safety requirements set out in the Match Rules.

7.4 First Aid

Basic first aid provision will be available.
This does not replace professional medical care.
All injuries must be reported immediately.

8. ALCOHOL AND VENUE REGULATIONS

8.1 Third-Party Venue

The Event is held at a venue operated by a third party.
All Attendees must:

• Comply with venue rules and policies
• Follow instructions from Venue staff
• Respect venue property

The Organisers are not responsible for the operation or safety compliance of the Venue.

8.2 Designated Areas

Attendees must remain within designated Event areas.

8.3 Alcohol Provision

Alcohol may be supplied by a licensed third-party provider.
The Organisers:

• Do not sell or supply alcohol
• Do not control service decisions

8.4 Alcohol Consumption

Attendees must:

• Consume alcohol responsibly
• Comply with all applicable laws

Participants must not consume alcohol prior to or during participation in matches.

8.5 Liability (Alcohol)

The Organisers accept no liability for incidents arising from alcohol consumption, except where required by law.

8.6 Behaviour and Removal

Attendees may be removed where reasonably necessary due to:

• Excessive intoxication
• Unsafe or disruptive behaviour

9. EVENT OPERATIONS

The Organisers may:

• Direct movement of attendees
• Adjust layout and access
• Modify the Event environment

where reasonably required.

10. EVENT SCHEDULE AND CHANGES

The Organisers reserve the right to:

• Adjust timings
• Modify format
• Shorten or extend activities

where reasonably necessary.

The Event is subject to a minimum number of participants.

The Organisers reserve the right to cancel the Event where sufficient participation is not achieved or where reasonably necessary for safety, operational, or other valid reasons.

In the event of cancellation, Participants will be offered:

• A full refund, or
• A transfer to a rescheduled Event (where applicable).

The Organisers will aim to provide notice of cancellation in advance where reasonably practicable.

The Organisers shall not be liable for any additional costs incurred by Participants, including travel or accommodation, except where required by law.

11. INSURANCE

The Event is covered by public liability insurance.
This does not provide personal accident cover for Participants.
Participants are responsible for arranging their own insurance if desired.

12. LIABILITY

To the fullest extent permitted by law:
The Organisers shall not be liable for:

• Loss, theft, or damage to personal property
• Injuries arising from participation in the Event

Nothing in these Terms shall exclude or limit liability for death or personal injury caused by negligence.

13. DATA PROTECTION AND MEDIA

Photography and video recording may take place during the Event.

By attending, Attendees:

• Consent to such recording for promotional and organisational purposes

The Organisers will process personal data in accordance with the
General Data Protection Regulation.

Attendees have the right to:

• Withdraw consent
• Request access to their data
• Request deletion where applicable

Requests may be made by contacting the Organisers prior to or after the Event.

14. FORCE MAJEURE

The Organisers shall not be liable for cancellation, delay, or modification due to circumstances beyond their control, including:

• Weather
• Venue issues
• Safety concerns

15. ORGANISERS’ AUTHORITY

The Organisers have authority over:

• The Event
• The Tournament
• All Attendees

Including the right to:

• Modify rules
• Adjust format
• Remove individuals or teams

where reasonably necessary.

17. AMENDMENT OF TERMS

The Organisers reserve the right to amend these Terms where reasonably necessary.

18. FINAL PROVISION

Participation in the Event is conditional upon compliance with these Terms.
Any individual who undermines the safety, integrity, or operation of the Event may be removed.